Managing recruitment consents
Set Recruitment Consent for a Subject
In subject management > subject details, go to the Data protection tab.
Click on the checkbox Recruitment consent. It will change the status to waiting for confirmation indicating that there is still an outstanding final approval (signed consent) by the person.
This allows for an asynchronous workflow: On first contact recruiters can explain the recruitment consent and ask for a preliminary approval by the informed person (in other words: waiting for confirmation). Subsequently, the actual document is given to this person asking them to read it carefully and sign it. When getting back the signed document recruiters can click confirm.
If the subject agrees, click on Confirm.
If the subject rejects the request, clear the checkbox.
Please be aware that subject maintenance lists persons with the status waiting for confirmation. Hence, they may be deleted after some time waiting (if no other legal basis is given).
Maintain Recruitment Consents
To get an overview of all subjects for whom a new Recruitment consent is required, proceed as follows:
Click on Subjects on the front page
Go to Maintenance
Choose the Consent tab. You will see a list of all subjects with outdated recruitment consents.
Click on Details of a listed subject (opens in new browser tab)
Refer to Set Recruitment Consent for a Subject once you have found a subject for which you want to set consent.